Minutes 2009

Board meeting minutes and finance reports - 2009 Most documents may be accessed using the following codes when prompted: user: ilove pass: todance

January 15 2009	Finance report for Q4 of 2008 - APPROVED Balance sheet for Dec. 31, 2008 - APPROVED Running balance sheet - APPROVED Budget for 2009 - Draft copy - APPROVED 6% COLUMN Work plan for 2009 - Draft copy or (HTML / ODS) Annual report for 2008 - Draft copy Evaluations report Publicity report Audit report of manager calculations Web site usage report Amended bylaws to limit number of at-large board members to six Amended bylaws to establish regular term of board membership as two years Elected to Board for one-year term: Andrea Gail Lehrer, Nathan Wahler, Andy Wilson Elected to Board for two-year term: Dorota Szuta, Zack, Caspian, Nancy Lenox, Paul Franklin, Linda Wahler Elected as President for one year: Paul Franklin Elected as Treasurer for one year: Nancy Lenox Elected as Secretary for one year: Andy Wilson Approved meeting minutes from Oct. 9, 2008 Approved 6% budget Approved setting manager stipend at Felton to $20 Approved additional dance: Friday, October 30 Approved $69 as standard cleaning charge at Felton hall Approved 4/16/09 6:00 as next potluck and 7:00 board meeting
APRIL 16 2009	Finance report for Q1 of 2009 Balance sheet for March 31, 2009 Running balance Account Balance Accepted the 2009-2010 Workplan Evaluation summary report Approved minutes of Jan. 15 meeting as submitted Approved Annual Report for 2008 Approved a revised budget for 2009 based upon a 30% growth model Approved scheduling a January 10, 2010 contra dance and canceling the regular Jan. 17, 2010 dance to avoid conflict with Contra Carnival Approved scheduling a February 14, 2010 contra dance and canceling the regular Feb. 21, 2010 dance to match up with the holiday on Feb. 15 to facilitate the scheduling of an extended length event. Caspian will present a proposal to the Board for this event. Approved scheduling an May 1, 2010 (Saturday) and October 31, 2010 (Sunday) contra dance
July 16 2009	Balance sheet Running balance Donation / Expense report Q2 Budget versus actual Account balances Donation / Expense report register Narrative
November 19 2009	Balance sheet Sept. 30 Running balance Donation / Expense report for Q3 Donation / Expense report register Budget versus Actual Account balances Approved minutes of July 16 & April 16 meetings, with amendment: special dance is scheduled for Saturday May 1 Resolved that February 14 2010 dance will be a typical length event of three hours Approved scheduling two waltz workshops in first half of 2010 provided Bob Folker organizes them in the 5-6pm slot before a regular third-Sunday dance Resolved to form a committee to formulate bylaws revisions regarding presidential and/or executive committee authority for decisions made between board meetings Agreed to compensate sound engineers at same rate as dance callers Clarified that sccontra e-list may be used to solicit assistance in providing overnight accommodations for talent Resolved that two board members will speak with a dancer who exhibited inappropriate behavior at the Nov. 15 dance Resolved to determine the additional cost of providing insurance coverage for a dance weekend in a barn outside of Watsonville Discussed proposal to ban lift swinging - non consensus Approved next meeting date/time/place: Wednesday, January 20, 2010 at 7:00 PM at Linda's